Cookie Policy

Effective Date: 6th August 2025
Company: Malaysia HR Forum (HR Forum Malaysia Sdn. Bhd.)

Preamble

This Cookie Policy outlines the principles and procedures governing the use of cookies and similar technologies on the Malaysia HR Forum website. It is designed to comply with the Personal Data Protection Act 2010 (PDPA) and the Personal Data Protection (Amendment) Act 2024. The Company is committed to ensuring transparency and protecting personal data collected via cookies.

Part 1: Interpretation

1. Cookies: Small data files stored on a user’s device when visiting a website. They enable websites to remember preferences, improve functionality, and personalize user experience.
2. Personal Data: Any data collected via cookies that can identify an individual, such as IP address, device identifiers, browser settings, and user preferences.

Part 2: Legal Basis for Cookie Use

1. Under the PDPA, cookies that collect Personally Identifiable Information (PII) are considered personal data. Therefore:
   
   
   1. Consent is required before placing non-essential cookies on a user’s device.
      
      
   2. Users must be informed of the purpose, type of data collected, and third-party involvement.
      
      
   3. Consent must be freely given, specific, informed, and unambiguous.

Part 3: Types Of Cookies Used

1. The Company uses the following categories of cookies:
   
   
   1. Strictly Necessary Cookies: Essential for website operation (e.g., login, security). These do not require user consent.
      
      
   2. Performance Cookies: Help analyse website usage and improve performance. Consent is required if personal data is collected.
      
      
   3. Functionality Cookies: Remember user preferences and settings. Consent is required if personal data is collected.
      
      
   4. Targeting/Advertising Cookies: Used to deliver personalized ads and track user behaviour across websites. These require explicit consent.

Part 4: Third-Party Cookies

1. The Company may use third-party services such as Google Analytics, Meta Pixel, and YouTube embeds. These third parties may place cookies on your device and collect data subject to their own privacy policies. Users are encouraged to review the respective policies of these third parties.

Part 5: Cookie Consent Mechanism

1. Upon visiting the website, a cookie banner will appear requesting user consent. Users may:
   
   
   1. Accept all cookies.
      
      
   2. Reject non-essential cookies.
      
      
   3. Customize cookie preferences.
      
      
   4. Preferences can be updated anytime via the Cookie Settings link on the website.

Part 6: Managing Cookies

1. Users can manage or disable cookies through browser settings. Disabling certain cookies may affect website functionality. Helpful links:
   
   
   1. Chrome: https://support.google.com/chrome/answer/95647
      
      
   2. Firefox: https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer
      
      
   3. Safari: https://support.apple.com/en-my/guide/safari/sfri11471/mac

Part 7: Data Retention

1. Cookies are retained for varying durations:
   
   
   1. Session cookies: Deleted when the browser is closed.
      
      
   2. Persistent cookies: Remain until expiry or manual deletion.
      
      
   3. Cookie-related personal data is retained only as long as necessary and securely deleted thereafter.

Part 8: Data Subject Rights

1. Under the PDPA, users have the right to:
   
   
   1. Access and correct personal data collected via cookies.
      
      
   2. Withdraw consent at any time.
      
      
   3. Request deletion of cookie-related personal data.
      
      
   4. Lodge a complaint with the Personal Data Protection Commissioner.
      
      
   5. To exercise these rights, contact the Data Protection Officer at dpo@malaysiahrforum.com.

Part 9: Updates To This Policy

1. The Company may update this Cookie Policy periodically to reflect changes in law, technology, or practices. Updates will be posted on the website with the revised effective date.

Part 10: Contact Information

Malaysia HR Forum (HR Forum Malaysia Sdn. Bhd.)

Email: sophie@malaysiahrforum.com
Phone: +60 3-7932 2154
Website: https://malaysiahrforum.com